May Tasks and Agenda

Join us for an engaging May SubManager Series as we celebrate Substitute Teacher Appreciation Week and spotlight the creative ways districts are recognizing their substitute teachers. Be sure to share your ideas with us at melissa@stedi.org—we’d love to highlight your work!

We’ll also dive into key end-of-year priorities, including Letters of Reasonable Assurance, survey strategies, and planning ahead with SubTask Force development.
Plus—don’t miss a big reveal as we introduce our newly redesigned Substitute Teacher Handbook, featuring an exciting new format built for ease and impact.

Come ready to connect, share, and leave with fresh ideas you can put into action right away. 

April Tasks and Agenda

Don’t miss our next SubManager Series on April 10 at 10:00 a.m. MT (9:00 a.m. PT | 11:00 a.m. CT | 12:00 p.m. ET) as we dive into this month’s Substitute Manager Checklist and explore how districts can leverage their unique value to attract and retain great substitute teachers.

Our STEDI Edge Spark will spotlight Garland ISD (Texas) and their use of letters of reasonable assurance for substitute teachers—a smart practice that supports substitute retention while helping districts manage unemployment considerations between school terms.

Join us for practical ideas, peer insights, and strategies you can put to work right away!

 

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March Tasks and Agenda

Join us for a special-format SubManager Series March 10, 2026 focused entirely on personnel law, featuring guest speaker Terry J. Christensen, Executive Director of Property and Legal Services for Tooele County School District. Terry will address timely topics including documentation for poor behavior, social media guidelines, the right to bear arms, refusal to perform the Pledge of Allegiance, and immigration issues such as ICE visiting schools.
If you manage substitute teachers, this practical and timely legal update is one you won’t want to miss.

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February Tasks and Agenda

Join us for our upcoming SubManager Series session on February 11, 2026, at 11:00 a.m. MT, featuring a special guest speaker who will share real-world insights on implementing effective feedback for substitute teachers. This session will explore both sides of the feedback process—how districts can thoughtfully provide feedback to substitute teachers and how substitute feedback can be used to improve systems, support growth, and strengthen retention. We’ll also share an exciting special announcement focused on helping substitute teachers take the next step toward earning their Bachelor’s degree, expanding pathways into the profession.

This conversation-driven session is designed to provide practical ideas, peer learning, and actionable takeaways to help districts support, engage, and grow their substitute workforce

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January Tasks and Agenda

Join us on January 15, 2026, as we kick off the new year with practical tools, timely insights, and an exciting new opportunity to strengthen your substitute teacher pipeline.

We’ll begin with a clear, accessible look at the Americans with Disabilities Act (ADA)—what HR and substitute teacher managers need to know, how the law applies to substitutes, and ways to ensure equitable access and compliance across your district.

Next, we’ll take time for a mid-year check-in, examining campus needs, absence trends, and performance metrics that support smart, data-driven decisions for the months ahead.

We’ll also welcome a special guest partner, 240 Tutoring, who will join us to share an exciting announcement tied to grow-your-own initiatives—including a unique certification support opportunity available exclusively to STEDI-trained substitute teachers. This is a valuable way to expand your future educator pipeline while recognizing and supporting the substitutes already serving your campuses.

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December Tasks and Agenda

We are so excited for our next SubManager Series on December 4 at 10 a.m. MT!

We’re bringing back our popular expert panel (some new speakers and some returning due to popular demand!)—featuring voices from districts big and small, education service centers, PR and marketing professionals, and more. Join us to hear practical insights, ask your questions, and learn how others are navigating today’s substitute management challenges with creativity and heart.

November Tasks and Agenda

Join us for November’s SubManager Series scheduled for November 18, 2025 This month, we’ll take a closer look at the Family and Medical Leave Act (FMLA) — what it is and how it impacts your substitute teacher program. 

We’ll also highlight community and crisis-support resources, including 211 and 988, and how these can be shared with substitute teachers to promote wellness and connectedness across your district.  This is the perfect time to renew focus on employee well-being and mental health as we head into the holiday season — a time when substitute teachers may need extra support.

During our STEDI Edge segment, we’ll welcome a special guest speaker who will share how her district supports substitute teachers through creative benefits and wellness programs — practical ideas you can bring back to your own district!

Don’t miss this opportunity to learn, connect, and strengthen your substitute teacher program!

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October Tasks and Agenda

Join us on Tuesday, October 21, 2025, at 10:00 a.m. MT for this month’s SubManager Series. In this session, we will take a closer look at the Fair Labor Standards Act (FLSA) and how it impacts substitute management, as well as walk through our monthly checklist to help you stay on track for October and November.

During our STEDI Edge feature, we are excited to welcome Donita Meyer from Leander ISD, TX who will share effective recruitment strategies designed to strengthen and support your substitute program. This session will provide you with timely compliance guidance, practical tools, and new ideas to apply
right away. 

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September Tasks and Agenda

Join us on September 19 at 10:00 a.m. CT for the next SubManager Series webinar! We’ll cover staffing formulas, interviewing strategies, and onboarding best practices. Special guest Tyler Burton, Substitute Teacher Coordinator at Abilene ISD (TX), will share how his district approaches hiring and onboarding substitutes. Don’t miss the September and October checklist review!

Don’t miss this opportunity to learn, connect, and strengthen your substitute teacher program!

August Tasks and Agenda

Join us for the next SubManager Series on Wednesday, August 27, 2025, at 11:00 a.m. CT. This free monthly meeting provides substitute teacher managers and HR directors with timely updates, practical tools, and peer-to-peer collaboration. Highlights include an ACA overview, back-to-school training resources, and best practices shared by Tyler Burton from Abilene ISD  in our new STEDI Edge spotlight. We’ll also review the monthly checklist, share sample forms, and launch the 2025–2026 Substitute Teacher Salary Survey. 

Don’t miss this opportunity to learn, connect, and strengthen your substitute teacher program!

July Tasks and Agenda

Join us for this month’s SubManager Series as we focus on preparing for the upcoming school year. We’ll walk through our July and August readiness checklists, share practical ideas for getting your substitute pool ready, and provide helpful resources you can customize and use—such as a Back-to-School training agenda and advertising tips to promote it effectively.
Whether you’re just getting started or a seasoned pro, this session will give you tools, structure, and a supportive network of peers to help you kick off the year strong!

June Tasks and Agenda

The June SubManager Series is designed specifically for substitute teacher managers and HR directors. This month’s session will guide you through a practical checklist of key tasks to tackle in June and July—helping you keep your substitute program running smoothly through the summer and setting the stage for a successful 2025–2026 school year.

Lennita Porter-Linen from Bridgeton Public Schools, will be our special gues, who will share how their SubTaskForce uses insights from exit and stay interviews to drive substitute teacher retention and engagement. Don’t miss this opportunity to gather timely strategies, tools, and ideas you can apply right away.

Agenda

Coming soon: SaavySub Courses

Next SubManager Series
July 23, 2025 (Wednesday)
SubManager Series 25 26 flyer (Click to Download)

STEDIReady Academy 10-6-25

June SMS Powerpoint (Click to Download)

 

May Tasks and Agenda

Thank you for joining us for an engaging and informative discussion with Guest Speaker: Jason Lange Co-Founder of BloomBoard, Inc. BloomBoard is a leading platform dedicated to supporting districts in navigating teacher shortages. Gain valuable insights into how their platform can assist your district, including exploring potential funding strategies to address staffing needs.

We will also delve into the following crucial topics:

  • Demystifying the Letter of Reasonable Assurance: Gain a comprehensive understanding of the Letter of Reasonable Assurance, its critical importance in your district’s operations, and practical strategies for seamless implementation.
  • Unlock Valuable Feedback with Free Survey Tools: Discover a curated selection of readily accessible online survey tools that your district can leverage to gather essential feedback from substitute teachers, providing actionable data for program improvement.
  • Powering Progress Through a SubTaskForce: Learn the step-by-step process of creating a focused SubTaskForce within your district. Explore how this collaborative committee can drive innovation, address specific challenges, and elevate the overall effectiveness of your substitute teacher management program.

This webinar is carefully curated to provide you with actionable ideas, practical tools, and expert perspectives that you can immediately apply to strengthen your substitute teacher program. Don’t miss this opportunity to connect with peers, gain valuable knowledge, and discover innovative solutions.

Agenda

Welcome and Introductions

SubManager’s Checklist for May:

June’s Topic: SubTaskForce

BloomBoard Presentation: “Growing Your Own” Initiatives

Questions

Next SubManager Series: June 25, 2025

Closing

Downloadable Resources

April Tasks and Agenda

We’ll be going over our monthly checklist and discussing how letters of reasonable assurance can help reduce unemployment claims during the summer school break.

We’re also excited to welcome Dr. Kate Heynoski, Chief and Co-Founder of Experience Management Institute, and Stephen Fujii, Vice President of Customer Experience. They’ll be sharing their expertise on “Leveraging Your Organization’s Unique Value to Attract and Keep Substitutes,” highlighting how attracting and retaining top talent requires more than just competitive salaries. Employee Value Propositions (EVP) play a critical role in addressing staffing shortages. Participants will learn to leverage their organization’s unique offerings—such as professional development opportunities, supportive work environments, and other perks—that make them stand out to current and prospective substitute teachers.

Agenda

  • Welcome and Introductions
  • SubManager Checklist
  • Leveraging Your Organization’s Unique Value to Attract and Keep Substitutes
    • Employee Value Proposition Scavenger Hunt
  • Questions/Concerns/Solutions
    • STEDI Support
    • Next SubManager Series
      • May 14, 2025 (Wednesday)
    • Special Edition SubManager Series
      • June 25, 2025
    • Substitute Teacher Appreciation Week
      • May 5-9, 2025
  • Inspirational Message/Closure

Downloadable resources

March Tasks and Agenda

In this session, we cover:
Important legal aspects of running a school and substitute teacher program. Terry Christensen is the guest presenter.

Agenda

  • Welcome and Introductions
  • Reviewing Legal Aspects of the Job

Downloadable resources

February Tasks and Agenda

In this session, we cover:
Our focus this month will be on the power of feedback to, from, and about substitute teachers including the substitute teacher office. We will provide sample forms to help capture this valuable data. 

Additionally, we will start planning for next year by discussing the role of the SubTaskForce.

Agenda

  • Welcome and Introductions
  • Substitute Teacher Feedback
    • Substitute Teacher Evaluation STEDI sample
    • Substitute Teacher Feedback form STEDI sample
    • Substitute Teacher Multi Prep Feedback form STEDI sample
    • Substitute Teacher Evaluation form TASB sample
    • Substitute Teacher Office Feedback form STEDI sample
  • SubTaskForce
  • SubManager Checklist
    • February
    • March
    • April
  • Questions/Concerns/Solutions
    • STEDI Support
    • Next SubManager Series: March 11, 2025 (Tuesday)
    • SubSolutions
  • Inspirational message/Closure

Downloadable resources

January Tasks and Agenda

In this session, we cover two critical topics:

*American with Disabilities Act (ADA) Overview*

  • Gain a general understanding of the ADA and its implications for substitute teacher management
  • Learn how to ensure compliance and provide equal opportunities for individuals with disabilities

*Mid-Year Check-In: Campus Support and Performance Metrics*

  • Review strategies for conducting effective mid-year check-ins with campuses
  • Analyze teacher absence trends and substitute teacher performance metrics to inform data-driven decisions
  • Discuss best practices for supporting campuses and optimizing substitute teacher utilization

Agenda

  • Welcome and Introductions
  • ADA
    • ADA medical certification form JAN sample
    • ADA accommodation documentation form TASB sample
    • Resources
      • ADA.gov
      • askjan.org
  • SubManager Checklist
    • January
      • Substitute Teacher Evaluation STEDI sample
      • Substitute Teacher Office Feedback form STEDI sample
    • February
  • Questions/Concerns/Solutions
    • Next SubManager Series: February 12, 2025 (Wednesday)
    • SubSolutions
  • Inspirational message/Closure

Downloadable resources

December Tasks and Agenda

Join us for our monthly meeting, featuring a unique and informative panel discussion! This month, we’ve assembled a diverse group of experts from various fields, including:

  • Big and small school districts
  • Education service centers
  • Public relations associations
  • Teach For America
  • Marketing companies

Our panelists will share their insights and expertise on topics relevant to substitute teacher management and HR. This is a great opportunity to learn from others, ask questions, and network with peers.

Agenda

  • Welcome and Introductions
  • HR panel
  • Questions/concerns/Solutions
  • Next SubManager Series: January 16, 2025
  • Inspirational message/Closure

Downloadable resources

November Tasks and Agenda

Join our upcoming SubManager Series on Tuesday, November 19th, at 11:30 am ET where we will delve into the world of data analytics to better understand teacher absenteeism. We’ll take a closer look at the campus-level analysis and identify absenteeism hotspots. We will discuss data-informed strategies, uncovering opportunities to improve teacher attendance, reduce absenteeism, and optimize substitute teacher fill rates. We will also review the Family Medical Leave Act and how it interacts with other leaves available to educators. We’re excited to see you there!

Agenda

  • Welcome and Introductions
  • Support Resources
    • 211
    • 988
  • SubManager Checklist
    • November
    • December
  • Questions/concerns/solutions
    • HR panel questions Survey Link
    • STEDI support
    • Next SubManager Series
      • December 4, 2024 (NEW date)
  • Inspirational message/closure

Downloadable resources

October Tasks and Agenda

October usually marks the midpoint of the Fall semester – time to check in to see how we are doing! Do you have enough substitute teachers or do you need to attend job fairs? We will discuss recruiting tactics to help with this. We will also delve into a topic that was brought up at last month’s meeting – possible compensation for campus substitute teacher contacts. We will have an overview of the Fair Labor Standards Act (FLSA) which can guide us on this.

Agenda

  • Welcome and Introductions
  • FLSA Overview
  • SubManager Checklist
    • October
    • November
  • Questions/concerns/solutions
    • HR panel requests
    • STEDI support
    • Next SubManager Series
      • November 19, 2024
  • Inspirational message/closure

Downloadable resources

September Tasks

In this month’s session we review ACA requirements and delve into a discussion about the size of our substitute teacher pool as well as sources for substitute teacher applicants. Resources for conducting interviews, as well as onboarding the newly hired substitute teachers, are also provided.

Agenda

Downloadable resources

August Tasks

Did you know that the Affordable Care Act can impact the operation of your substitute teacher program? Review the above webinar to find out how to identify full time employees and what benefits they are entitled to including a sample letter notifying them of their benefit(s).

45% of districts recently polled conducted back to school training for their substitute teachers. This training helps the substitute teachers feel more supported, prepared and effective in their roles, ultimately benefiting the students they serve. Look below to review a sample training agenda that you can adapt for your needs!

Agenda

Downloadable resources

July Tasks

  • SubManager Series July 2024 Slides
  • Notify continuing substitute teachers of Back to School Training Topics (BTS)
  • Meet with campus secretaries/substitute managers
    • Changes to teacher absence/substitute teacher management system
      and/or training
    • General feedback
  • Meet with campus administration
    • Changes to teacher absence/substitute teacher management system
      and/or training
    • Review of campus absence data

June Tasks