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SubGuide to Managing Substitute Teaching

Make Changes in Just Four Emails!

By For Administrators, SubGuide to Managing Substitute Teaching

A quick overview of courses from

  • SubEssentials is a $14.95 online introductory training course for substitute teachers, great for recruiting.
  • SubSkills Online Training is a 8-10 hour training course to for substitute teachers. SubSkills is perfect for recruiting and screening new substitute teachers and training the current sub pool.
  • The Substitute Teacher Handbook is the backbone of all of the training available at The handbook is an essential tool for a live training.
  • According to one of our reviews at, “This book is an absolute must for all substitute teachers.”

A brief summary of the four emails

  1. Email and let us know what your expectations are. This way we can help your substitute teachers if they call in.
  2. Email to your webmaster. Let your web development team know of the wording changes that need to be made on you substitute teacher webpage. See example wording here.
  3. Email to district personnel to explain the new expectations and the benefits of implementing training. (Optional depending on your position)
  4. Email to current substitute teachers. Here you can encourage your current substitute teachers receive additional training. You could possibly offer a reward for taking the training such as putting the substitute teachers who complete the training on a preferred calling list.

A detailed summary of each email

Please review them and you are free to modify them with your specific information.

Email One

Email us here at with what you would like your substitute teachers to do. This helps us so if they call us we can help explain your expectations to them. Send this email to:

We would like to use to train our substitute teachers.

For those substitute teachers who would like to work in our school district we require them to complete the SubSkills Training and pass the SubAssessment with an 85%. They will be asked to supply their SubDiploma with their application. The page where we will list our substitute expectations can be found at: <insert link here>

Also, we will encourage all of our current substitute teachers to take the SubSkills Training. If they complete SubSkills they will be put on a preferred hire list.

Thank you for your support and we look forward to working together.

Email Two

Email your webmaster or the person in charge of your districts website.

We would like to update our current substitute teacher webpage. Would you please post the following information on this page <insert web page here>.

Thank you for you interest in substitute teaching with us. We are pleased to announce the addition of an online training course for substitute teachers. is the national leader in substitute teacher training. Their programs are researched backed and were developed by Utah State University. Please review the following before applying:

I am not sure if I want to substitute teach. 

Please take SubEssentials the $14.95, 90-minute introductory course. Visit to get started.

I am ready to apply to be a substitute teacher what do I need to do?

Please register for and take SubSkills Basic Training Course. This 8-10 hour course will help you develop a solid understanding of classroom management skills, teaching strategies, professionalism in the school, and special education. To apply you will need to take the training and complete the SubAssessment with a composite score of 85% or better. Upon completion turn in your SubDiploma (awarded upon completion) along with the other necessary paper work. The cost for this course starts at $39.95 with other options available to help improve you chances of passing.

We are excited to work with you and good luck in the training.

Email Three

Email to HR/ District Personnel (May or may not send this one depending on your position)

To whom it may concern,

On average in the United States a student will spend one full year of their K-12 education with a substitute teacher. Starting today those days will not be wasted.

We are implementing substitute teacher training program offered by The researched based training was developed by Utah State University and is used throughout the United States. The training will provide more prepared and professional substitute teachers in the areas of classroom management, teaching strategies, working with students with special needs, and others. Potential substitute teachers will be required to complete the training before applying to substitute teach in our district. This means that the training will not cost the district any money.

The benefits of implementing this training are vast. has shown that a substitute teacher with high skills in key areas leads to improved student performance, reduced workload for administrators, and higher professionalism in the school. We are also encouraging all current substitute teachers to take the training as well.

To reward and encourage the current substitute teachers, we will be placing those who complete the training and pass the assessment on preferred calling list. These substitutes will be called first when jobs are posted.

Thank you for your support and we are excited to see the improvement in our substitute teachers and subsequently our students.

Email Four

Email to current substitute teachers

Today we are taking a step forward in helping you excel in the classroom. We know you are working very hard to have a successful day with the students and we would like to say thank you. Student education is first and foremost and we are glad to see you reflect this belief no matter what classroom you are in.

We have partnered with to provide in-depth substitute teacher training to help you have continued success in the classroom. The areas covered in the training are classroom management skills, teaching strategies, the use of fill in activities, being prepared and professional, and working in special education classrooms. There are many options available and we do offer a reward for completing certain trainings.

SubEssentials, this is a $14.95, 90-minute course that is an introduction to substitute teaching. Though many of you will have learned these tools it can be a good refresher. To get started visit:

SubSkills online training and The Substitute Teacher Handbook. This training can either be taken online. In addition, there is a SubDiploma that comes with the completion of the course. You will need to pass the course with a composite score of 85%. Upon completion and passing of the course please email your SubDiploma to us and you will be placed on a preferred calling list and be called ahead of those who have not taken the training. The cost of the course starts at $39.95 and you can begin by visiting and shop the online store.

Best of luck in your training and we are excited to see the continued impact you will have on teaching our students.